GDPR — Human Service

General Data Protection Regulation (GDPR) Compliance Statement

Human Service Mykhailo Zaitsev, with its registered office (for legal and tax purposes) at ul. Kwiatowa 1E/1 lok. 1, 05-091 Ząbki, woj. mazowieckie, Polska (NIP: 5223095388), is committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and Polish data protection laws. This policy explains how we collect, process, store, and protect your personal information when you use our services or visit our website.

Data Controller

  • Name: Human Service Mykhailo Zaitsev
  • Registered Address (for legal and tax purposes): ul. Kwiatowa 1E/1 lok. 1, 05-091 Ząbki, woj. mazowieckie, Polska
  • NIP: 5223095388
  • Contact: biuro@humansvc.com

Types of Data Collected

We collect only the data necessary to provide our services, including:

  • Identity Data: Name, date of birth, nationality, passport details.
  • Contact Data: Email, phone number, address.
  • Service-Related Data: Documents for residence permits (Karta Pobytu), permanent residency (Pobyt Stały), citizenship applications, or administrative processes (e.g., employment contracts, ZUS/PIT records).
  • Payment Data: Bank details or payment information (if applicable).
  • Website Data: IP address, browser type, or analytics data (via cookies, with consent).

Purpose of Data Processing

Your data is processed to:

  • Facilitate applications for residence permits, permanent residency, or Polish citizenship.
  • Communicate with Polish authorities (e.g., Urząd Wojewódzki) on your behalf.
  • Fulfill contractual obligations and provide customer support.
  • Comply with legal obligations (e.g., Polish immigration or tax laws).
  • Improve our services through analytics (with your consent).

Legal Basis for Processing

We process your data based on:

  • Consent (Art. 6(1)(a) GDPR): When you provide data voluntarily.
  • Contractual Necessity (Art. 6(1)(b) GDPR): To perform our services.
  • Legal Obligation (Art. 6(1)(c) GDPR): To meet Polish and EU legal requirements.
  • Legitimate Interest (Art. 6(1)(f) GDPR): To enhance services or address legal claims.

Data Storage and Security

  • Data is stored on secure, encrypted servers within the European Union.
  • We implement technical and organizational measures to prevent unauthorized access, loss, or alteration.
  • Data is retained only as long as necessary for the purpose of collection or as required by law (e.g., 5 years for tax records, 3 years after residence permit processes). We conduct periodic reviews every 3 years to assess data relevance.

Data Sharing

Your data may be shared with:

  • Polish authorities (e.g., Urząd Wojewódzki, ZUS) for application processing.
  • Trusted third parties (e.g., legal consultants, translators) who comply with GDPR.
  • We do not share data for marketing purposes without your explicit consent.
  • If data is transferred outside the EU, we ensure appropriate safeguards (e.g., Standard Contractual Clauses).

Your Rights

Under GDPR, you have the following rights:

  • Access: Request a copy of your data.
  • Rectification: Correct inaccurate data.
  • Erasure: Request deletion, subject to legal obligations.
  • Restriction: Limit processing in certain cases.
  • Portability: Receive your data in a structured format.
  • Objection: Object to processing for legitimate interests or marketing.
  • Withdraw Consent: Revoke consent at any time, without affecting prior processing.

To exercise these rights, contact us at biuro@humansvc.com. We will respond within 30 days. You may also lodge a complaint with the Prezes Urzędu Ochrony Danych Osobowych.

Data Breach Notification

In the event of a data breach, we will notify you and the relevant supervisory authority within 72 hours, as required by GDPR.

International Accessibility

This policy is provided in English for our international clients. Translations in Polish, Russian, Ukrainian, or other languages are available upon request.

Contact Us

For questions or to exercise your rights, contact:

  • Physical Office Address (customer service location): ul. Grochowska 23/31 lok. 124, Budynek A, 04-186 Warszawa, woj. mazowieckie, Polska
  • Registered Address (for legal and tax purposes): ul. Kwiatowa 1E/1 lok. 1, 05-091 Ząbki, woj. mazowieckie, Polska
  • Email: biuro@humansvc.com
  • Phone: +48 888 880 706

Last Updated: July 6, 2025